Thursday, April 27, 2017

Data Procedures for Departing Staff

If you are leaving Cozad Community Schools, we would like to wish you the best of luck and we sincerely thank you for your service to our school, students, and community!

Devices

When you do your final check-out with your supervisor, please leave your computer, iPad, and any other school devices in the office in your building.  Your devices will be wiped out completely so you don't need to worry about cleaning files and/or apps off of them.

School Accounts

Your school accounts (PowerSchool, Schoology, Google, etc) will be suspended after you check out.  You will lose access to everything, although your files, email, and other data will not be deleted.  If you need extended time, you will need to make arrangements with Mr. Evertson.

Files and data

If you have data you want to transfer to your replacement or another user in the district, please create a folder with a name such as "Replacement files" in Google drive, and copy all such files into that folder.  Let Dave know that you wish to transfer these to another user.

If you have files or folders that you want to delete so no one else will ever have access, you should delete these files in Google drive.  Remember that if you've created files or folders and shared them with others, the others will lose those files when you delete them.

If you have data you want to take with you, you can use your account tools to copy those files and emails to a private Gmail account.  If you don't have a private Gmail account, you can create one, or you can use Google Takeout to transfer your files to a personal device.


Check your personal services!

Remember that if you used your school account to set up any personal services (apple ID, dropbox, social media accounts, shopping, etc) you will lose all access to that school account.  You may still be able to log in to those services after you leave, but you can't use your account to manage or recover them.  For this reason, you should make sure that you use a private account to manage your private services, and if you haven't, you need to update those service accounts to a new private account.

Let Dave or Patty know if you have any questions and we'll be happy to help you out.  Thank you for your service, and good luck in the future!

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Data Procedures for Departing Staff